You Own Your Business. Own Your Assets.

Some of the technology behind building and maintaining a website can be overwhelming. The options are endless, however, there are a few basic considerations when you start down the website path. And if there’s one recurring “horror story” I see as a website designer, it’s the author or entrepreneur who is essentially held hostage by their own technology.

It’s time to talk about your digital assets.

Whether it’s an intentional action or just poor planning, some services or contractors can make it incredibly difficult for you if you decide to make a change and they own or control all of your assets. Someone else holds the keys to your kingdom. You just pay the rent.

Some developers build sites and restrict access, claiming it’s for your own protection so you don’t “break anything.” While that sounds helpful, it creates a single point of failure.

If that agency goes out of business, disappears, or simply stops answering your emails, you’re left with a big headache. Without administrative rights, you don’t really own your website; you’re just a guest.

When you build a home, you don’t let the builder maintain control so you don’t break anything. You’ve paid for the home. It’s yours. Your website is really no different. You can hire someone to help you maintain it, but they shouldn’t own it.

There are a few common ways this shows up.

• Getting locked out of your website dashboard
• Being held hostage by a disgruntled developer
• A domain expires and you are unaware

4 Ways You Can Lose Control of Your Digital Brand

1. The Agency Disappearing Act

You need an urgent update, but the agency that built your site has gone dark. Whether they’ve closed their doors, shifted their focus, or are simply ignoring your emails, a non-responsive partner is a massive liability. If they are the only ones with access to your website or domain, your business is effectively frozen in time until they decide to resurface, if they ever do.

2. The Digital Hostage Situation

While most developers are professionals, the “angry contractor” is a real occurrence. If a project goes sideways or a payment is disputed, a developer who owns your assets can use them as leverage. By holding your website hostage, they can take your entire business offline to force your hand. When you own your assets (and separate them appropriately) you maintain the power to allow and revoke entry to your dashboards.

3. The “Key Is Under the Mat” Problem

Control isn’t always lost through malice; sometimes it’s just messy management. When a company doesn’t have master login credentials for their website dashboard, it leaves a huge space for an ex-employee or freelancer to just walk away taking the login credentials with them. Shared passwords or administrative access left in the hands of previous team members has the potential to create a huge hassle and possible security breach that is entirely preventable.

4. The Low-Cost Trap

Another way owners slowly give up ownership is through automated website builders (AI or saas) without clear contracts on how many payments need to be made before the website actually belongs to you and what the migration looks like if you decide to move elsewhere. Free or ultra-low-cost website builders often seem like a bargain, but there is always a hidden price. That price comes in the form of loss of control. Many of these platforms “lock” your content, and possibly your domain if you bought it through them, into their proprietary ecosystem. If you ever outgrow their limited features, you’ll find that you can’t simply migrate your site to a new host. You are often forced to leave your design, your SEO history, and your data behind and start from scratch elsewhere.

Your Domain is Your Identity

Your domain name isn’t just a technical setting. It is 100% a business asset. It should be registered in your name (or your company’s name), not your developer’s. There are a lot of places where you can easily purchase a domain and give your website designer access to add any necessary records to direct the domain to your new website. The benefits include:

• Branding – a domain is an essential part of your business branding
• Control – you have complete control over where to host your website
• Flexibility – you have the flexibility to create subdomains for landing pages or microsites to target specific audiences
• Credibiity – shows you are committed to your online presence and are willing to invest in your brand identity, creating trust with your audience

Beyond the Domain: Your Essential Digital Tech Stack

Owning your domain is the foundation, but a professional, high-performing website requires a few other “utility” accounts. To maintain control, you should be the primary owner of the following:

• Cloudflare (for Security & DNS): Think of this as a “shield” for your website. It manages your traffic, speeds up page loading, and protects you from hackers. By owning this account, you control the “switchboard” of your website.
  
• Postmark or SendGrid (for Transactional Email): Ever wonder why your website contact forms never arrive or end up in spam? These services ensure your website’s transactional emails actually reach their destination. Owning this account ensures you never lose touch with your leads.
  
• Google or Fathom Analytics (for Insights): This is your business intelligence. If a developer sets this up under their master account, you can potentially lose your data history if you ever leave them. Always own your property ID so you can track your growth over the long haul.
  
• Domain Registrar: This is where you actually license your URL (like Namecheap, Hover, or Porkbun). This should be separate from your hosting to ensure you can always point your domain elsewhere if needed.

Ownership is the first step; stewardship is the second. Once you’ve purchased your assets, you need a way to keep them organized.

• Don’t rely on memory. Create a simple spreadsheet that lists every digital service you use, what role it plays in your business (e.g., Domain, Hosting, Email Marketing), and which email is used as the primary owner. For the passwords themselves, always use a dedicated password manager. This ensures you have a “Master Key” that is secure yet accessible.
  
• Perform Periodic Access Reviews. Your business is a revolving door of talent, and that’s a good thing. However, you need to create a habit of checking your user permissions. That could be semi-annually or quarterly. Ensure that any old freelancers, employees, or contractors who are no longer on your team have been removed. This “digital housekeeping” prevents accidental edits and keeps your security tight.

How I work with my clients: Ownership vs. Management

I find that most clients fall into one of two camps, and I work with both:

The Informed Owner: Is comfortable learning the basics. We set up the accounts, and you have the keys.

The Hands-Off Owner: Doesn’t want to touch the technical bits.

The Golden Rule remains the same – Even if I manage the website for you, the assets remain yours.

To ensure we start with the right foundation, every project begins with a dedicated Assets & Access Call. We don’t leave ownership to chance. During this session, we:

1. Audit or Open Accounts: We ensure you have your own accounts for your Domain Registrar, Cloudflare, Postmark, and Google Analytics.
2. Secure Your Identity: We make sure your domain is registered in your name (or business name) within your own account.
3. Set Up Delegate Access: You grant me permission to work inside your accounts using my own login.

This is the “secret sauce” to a professional partnership. You own the accounts, and simply grant me a seat at the table. If we ever part ways, you don’t have to change passwords or hunt down “lost” domains.

No messy transfers, no hostage situations; just clean, professional boundaries and total peace of mind for your business.